Privacy policy

Last updated: 15 October 2026. This explains what personal information the S-Chassis Owners Club of South Africa (“the club”, “we”) collects on sxoc.co.za, why, and the rights you have under South Africa's Protection of Personal Information Act (POPIA).

Who is responsible

The club's administrators run this site and are the responsible party. Contact the information officer at admin@sxoc.co.za.

What we collect

• Your account: username, email address, and a password that we only store in scrambled (hashed) form, so nobody, including us, can read it. We also record when you joined and when you accepted this policy.
• What you post: forum posts, private messages, photos, guides, and any cars and dyno figures you add to the registry.
• Registry details: your car's model, year, colour, engine, modifications and province and town only. Never your street address. A chassis or VIN number, if you give one, is visible only to you and the moderators, and is used to spot duplicate entries and help trace stolen cars.
• Technical information: a sign-in cookie that keeps you logged in. Our web server and Cloudflare may log IP addresses and browser details for security and fault-finding. We also use IP addresses briefly to limit sign-up and login attempts.
• Photos: location data (EXIF/GPS) is removed from images you upload.

We use no advertising or tracking cookies, and no analytics that follow you around the web.

Why we use it

• To run your account and the club's forum, registry, guides and messaging (consent and contract).
• To send emails you need: confirming your address and resetting your password.
• To keep the site safe: stopping spam, abuse and fraud (our legitimate interest).

We do not sell your information and we do not send marketing email.

Who else handles it

• Hosting and backups: the site runs on a server operated by the club. Encrypted backups are kept offsite and deleted after 30 days.
• Email delivery: our email provider sends account emails on our behalf.
• Cloudflare: protects the site and runs the human check on sign-up and password reset, so it sees your IP address and browser details.

Some of these providers are outside South Africa. We only use providers that protect personal information to a comparable standard.

Public and members-only content

Much of the forum, the registry and the guides can be read by anyone, including search engines. Some sections are for signed-in members only. Think before you post: anything in a public section is public. Private messages are visible only to the people in the conversation; administrators do not browse them.

Members of the original forum

If you were a member of the club's previous forum, your account, posts and private messages were moved here. Your old password works until you next sign in, when it is replaced with a stronger one, or you can reset it by email. Accounts that were deactivated on the old forum stay deactivated and an administrator can reactivate them on request.

How long we keep it

Until you delete your account. Accounts that never confirm their email address are removed after 30 days. Sign-in sessions expire after 30 days.

Your rights

• See and download your data: Settings → Download my data gives you everything we hold about you.
• Correct it: change your email and password in Settings, and edit your posts, cars and guides yourself.
• Delete it: Settings → Delete my account removes your account, private messages and registry cars. Your forum posts stay so that conversations still make sense, but they are no longer linked to you.
• Object or ask questions: email admin@sxoc.co.za.

If you think we have handled your information unlawfully you may complain to the Information Regulator (South Africa): inforegulator.org.za.

Under 18s

You need to be 18 or older to hold an account, or have a parent or guardian's permission.

Changes

If we change this policy in a way that matters, we'll say so on the site. See also the terms of use.